West Pikeland Township Job Posting- Township Secretary
POSITION DESCRIPTION ( April 2023 - v2)
TITLE: Assistant to the Manager / Township Secretary
Non-Exempt Employee (Full-time)
SALARY: $55,000-$60,000 depending on experience
DEPARTMENT: Administration
DIRECT SUPERVISOR: Township Manager
POSITION SUMMARY:
The Assistant to the Manager / Township Secretary assists the Township Manager with the coordination, development, and administration of various Township functions and programs.
PRINCIPAL ACCOUNTABILITIES
1. Perform Duties of Assistant to the Manager / Township Secretary, as listed in section 802 of the Pennsylvania Second Class Township Code, including attending Board of Supervisors meetings as outlined but not limited to the following description:
2. Assist with the formulation, implementation, review, and control of policies, procedures, rules, and regulations regarding the administration of municipal government
3. Conduct research, procedural and administrative studies and prepare reports of proposed or recommended solutions
4. Assist department heads with administrative and/or technical problems and assist them in implementing policies and procedures
5. Develop a variety of written materials including minutes, resolutions, ordinances, agreements and presentations regarding ordinances, contracts
6. Coordinate and direct interdepartmental projects
7. Participate in budget reviews and the development of the preliminary budget; compiles summary tables and computations; attends budget review meetings
8. Create spreadsheets for data analysis
9. Assist the Building/Zoning Enforcement Officer and Planning Commission. Receive, log and track all permit applications
10. Administer/coordinate the Townships responses to land development, open space, conditional use, amd Zoning Hearing Applications
11. Act as a liaison to persons or entities providing goods or services to the Township
12. Function as Right To Know Officer including receiving Right to Know requests, logging them in, researching and preparing responses
13. Function as primary operator of GEOPlan software and document imaging systems.
14. Act as Township Liaison with representatives of other municipalities, county, state, and federal agencies as needed
15. Manage the township’s website, social media,mass e-mail and other mass electronic communications
16. Gather materials and formulate grant applications, once grants are awarded, manage compliance with the terms of the grant and prepare any required reports
17. Establish and maintain effective working relationships with township residences, elected officials, volunteers, Township employees, governmental units, and non-governmental organizations
18. Compose articles, news releases, booklets, newsletters and bulletins as assigned
19. Coordinate and attend meetings of various boards and committees as needed
20. Perform other related work as required
EXPERIENCE/EDUCATION/TRAINING/ABILITIES
1. College Degree required, Master’s Degree in Public Administration or equivalent field of study preferred, will consider related job experience
2. Some experience in municipal government
3. Proficient in Microsoft Word, Google Docs and Excel
4. Current Notary Public License, or the ability to obtain one within 6 months of hire.
5. Knowledge of
● the principles and practices of public administration
● organizations and functions of municipal government
● principles, practices and equipment of modern information systems and office management
● current developments and trends in municipal management and inter-governmental relations
6. Ability to
● research, collate and present information effectively
● communicate and express ideas effectively, both orally and in writing
● make public presentations and speak publicly
● research, write and edit statistical, financial and factual information
● maintain effective working relationships with the public, elected officials, employees, news
media and civic and business organizations
● exercise good judgment and tact in receiving office callers and in settling problems
● deal with uncooperative and hostile individuals in a professional manner
● continue to learn new concepts and ideas concerning local government
● read and interpret complex financial and statistical information, Township ordinances, policies, architectural and engineering documents
● read, write and speak English
DISCLAIMER:
The statements are intended to describe the general nature and level of work being performed by a person in this position. They are not intended as an exhaustive list of all responsibilities, duties, and skills required to perform the job.
For questions, please contact 610-590-5300. To apply, please email your resume and references to jobs@westpikeland.com
